JOB DESCRIPTION GUIDANCE

Define Your Talent Needs. Level Up Your Team. 

A job description does more than fill a role.

A job description sets expectations and stands as a legal document if a role is ever questioned. 

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Using an HR professional ensures your job descriptions are crafted with care and consideration with compliance in mind.

Job Descriptions That Do the Heavy Lifting

Bring on the right talent to accelerate your business's growth.
An effective job description attracts the right talent and keeps you compliant with state and local laws
  • Attract the right candidates with clear and descriptive job postings.
  • Classify each role correctly so you are not exposed to extra costs or risks.
  • Define essential functions that protect you in ADA and accommodation disputes.
  • Set a clear standard you can manage, review, and promote against.

Clear Contents

✓ Clear role summary and reporting structure
✓ Essential functions defined for ADA
✓ Required skills, education, and experience
✓ Physical and environmental demands
✓ Exempt or non-exempt classification (FLSA)
✓ Pay range aligned to your structure
✓ Performance and success measures
✓ Language screened for bias & compliance

Avoid Risks & Save Time

✓ Overtime claims from misclassified roles
✓ ADA disputes over missed essential functions
✓ Discrimination exposure from biased wording
✓ Bad hires from vague or inflated postings
✓ Pay equity gaps and transparency violations
✓ Weak footing in discipline or termination
✓ Inconsistent expectations across your team
✓ Wasted time screening the wrong candidates

Crafted by an Expert at RPM

 
The Best Expertise

Your job descriptions are written and reviewed by an HR expert who knows how a single document affects overtime classification, ADA compliance, and your ability to manage performance.

Most companies write a job description to fill a seat. We write it to make sure it attracts the right talent and protects your business.

The Best People

Your dedicated US-based expert learns how each role works within your business, then writes or rewrites the description to match.

When you add a position, restructure a team, or face a question about a role, you call a real person who already knows your company.

Make every job description an asset that helps you hire, manage, and protect your business. 
 
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Over 700 Payroll clients served Payroll and HR services in all 50 states Fully Bonded and Insured Payroll Service Company Enterprise payroll technology solution provider 2021 - 2026 Best Places to Work in Western New York

What To Expect

Job descriptions set the tone for your next hire. Make them good.

Audit What You Have

We review your current job descriptions and flag the gaps that create risk so you don't miss essential functions or use wording that could draw a complaint.

Written for Real Roles

We learn how each job impacts your operations. The description reflects the duties, the demands, and the expectations that are true for you.

Classification Done Right

Exempt or non-exempt is not a guess. We classify each role against its actual duties and pay so you are not carrying overtime risk you do not know about.

Built to Attract the Right Talent

A clear, honest description brings in candidates who fit and screens out the ones who do not. You spend less time on the wrong applicants and more on the right ones.

A Foundation for Performance

Once a role is defined, you have a fair basis for reviews, raises, promotions, and difficult conversations. The expectations are in writing before you need them.

You Can Focus on Substance

You do not need to know employment law to end up with descriptions that hold up. We handle the drafting and walk you through what each choice means.

What Our Customers Say

"The HR consultant sat down with me to understand what each role on my team actually does before writing a word. She caught that two of my positions were misclassified, which I had no idea about. That alone was worth it."

Flooring Manufacturing Company HR Manager

"I used to write job postings off the top of my head and hope for the best. Now every role has a real description, and hiring feels a lot less like a gamble."

Medical Aesthetics Company Owner

"Our old job descriptions were a few bullet points we copied from somewhere years ago. RPM rebuilt them around how we actually operate, and we finally have something to point to when we manage performance. Wish we had done it sooner."

Medical Specialists Company HR Leader

Frequently Asked Questions

Talk to our HR Expert

Tell us about your current setup and we can show you what working with RPM would look like. 
2021 to 2026 Best Places to Work in Western New York - RPM Payroll

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